Project Management Essential with AI Workshop

A streamlined 2-day program building essential PM capabilities in early-career talent: scope control, stakeholder communication, risk mitigation, and practical toolkits for faster project contribution

Learning Outcomes:

What participants will be able to DO by the end:

Foundations & Initiation
Define a project using SMART objectives.
Identify key stakeholders and map their influence/needs.
Draft a Project Charter and Scope Statement to prevent scope creep.
Planning & Execution
Break down work into tasks using a WBS (Work Breakdown Structure).
Create a simple timeline/Gantt chart in Excel/Teams.
Apply the Eisenhower Matrix to prioritize tasks.
Draft a status update for delayed work.
Control & Adaptation
Track progress using a Kanban board (Trello/Teams).
Manage scope changes with a change request process.
Perform root cause analysis (5 Whys) to solve problems.
Conduct a lessons learned retrospective.

The exam voucher is included in the course package.

Duration

2 Days

Chapter 1: Project Management Fundamentals

1.1 Projects vs. Business-as-Usual (BAU)
1.2 Key PM Terminology (Scope, Stakeholders, Deliverables)
1.3 Simplified Project Lifecycle

Chapter 2: Project Definition

2.1 SMART Objectives
2.2 AI-Powered SMART Objective Generation
2.3 Stakeholder Identification & Mapping
2.4 AI-Powered Stakeholder Analysis

Chapter 3: Scope Management

3.1 Scope Statement Development
3.2 Preventing Scope Creep

Chapter 4: Project Initiation Lab

4.1 Drafting a Project Charter (Hands-on Exercise) SQLite)
4.2 AI Tools for Project Charter Development
4.3 AI Tools Demonstration

Chapter 5: Work Planning

5.1 Work Breakdown Structure (WBS)
5.2 Time/Effort Estimation Techniques
5.3 Risk Identification & Logging

Chapter 6: Scheduling & Prioritization

6.1 Eisenhower Matrix
6.2 Timeline Creation (Gantt Charts in Excel/Teams)

Chapter 7: Communication Strategies

7.1 Stakeholder Updates
7.2 Effective Meeting/Email Management

Chapter 8: Execution Lab

8.1 Building a Project Plan & Resolving Issues (Role-play)
8.2 AI-Enhanced Task Management
8.3 Practical AI Implementation
8.4 AI-Powered Prioritization Exercise

Chapter 9: Progress Tracking

9.1 Metrics & Dashboards
9.2 Kanban Boards (Trello/Teams)

Chapter 10: Change Management

10.1 Change Request Process
10.2 Scope Negotiation Techniques
10.3 AI & Project Work: The New Frontie
10.4 AI Tools in Practice: Your New Toolkit
10.5 Practical AI Applications

Chapter 11: Problem-Solving

11.1 Root Cause Analysis (5 Whys)
11.2 Conflict Resolution
11.3 AI Risk & Ethics in Project Management
11.4 Navigating AI Ethics: Practical Guidelines

Chapter 12: Project Closure

12.1 Lessons Learned Retrospectives
12.2 Celebrating Success
12.3 AI-Powered Project Insights
12.4 Implementing AI-Powered Retrospectives
12.5 AI Ethics Discussion Forum
12.6 Creating Your Personal AI Toolkit